How to organize your Gmail inbox on web, iPhone and Android
If the email service you use is Gmail, we are going to show you how to create rules to organize your inbox. For example, at the end of this tutorial you will know how to pass an email from one folder to another, create a search filter, block spam and much more.
Gmail is Google’s email service and is the most common in the student and work environment, although there are also others such as Outlook. The fame of Gmail comes from its simple and intuitive interface and that it is integrated into other Google services.
Organizing the Gmail inbox is much easier than you might think, almost as simple as changing the wallpaper in Gmail.
So you can create filters for Gmail emails
You can tell Gmail that you want specific emails to be moved to the folder that you consider appropriate, or to be automatically deleted, among other options:
- Click on the gear that appears between the Gmail search bar and your profile picture.
- Then click on See all settings and then in Filters and blocked addresses.
- Now click on Create a filter and fill in the form that appears.
- You must write the email addresses that you want to filter, the words that contain those emails that you want to filter, the size and other details.
- Tap on Create filter and a new dialog box opens where you have to choose the label you want for those emails, you can also create new labels.
- Instead of choosing labels you can ask Gmail to delete these emails automatically, or to mark them as important, or classify them within a category, and other options.
- Click on Create filter again and it would be done. All emails that comply with the instructions will be filtered to the folder that you have requested from Gmail.
If you delete emails from Gmail by mistake, don’t worry because there are 2 ways to get them back. Of course, if you do it within the correct deadlines, otherwise, you lose them forever.
How to filter emails for an effective search
As soon as you enter Gmail in the web version, you will see a search bar in the purest Google style. On the right side of that bar there is an arrow, if you press it A menu is displayed to filter emails and locate the ones you need.
You will see a short form that you must complete as much as possible and then click on Search to locate those emails you are looking for.
How to prioritize emails from Gmail on Android and iPhone
On mobile phones you don’t have access to as many settings as in the browser version of Gmail, even so, you can tell Gmail which emails interest you the most:
- Open Gmail and click on 3 horizontal lines in the upper left.
- Choose Settings and now choose the Gmail account in which you want to make the changes.
- Now locate Inbox type and choose what you want to see as soon as you open the app.
You can perform actions from an open email on your mobile
This process is identical on Android and iPhone. You can mute, change labels, mark as spam, print, and many more:
- Open an email and click on the 3 horizontal dots that appear in the upper right corner.
- You will see different actions.
- Click on the one that interests you the most at that moment, for example, move to another folder, mute conversation, switch to light / dark theme, print, snooze, change tags, mark as spam, etc.
It’s that quick and easy to organize your Gmail inbox in both the web and mobile versions, whether on iPhone or Android. These are quick settings to give priority to the emails that interest you the most and to be able to perform quick actions without much complication.